Job injury log entry within 7 calendar days

• This timeline begins when you receive the information, not necessarily when the injury happened.
• If you are unsure whether a case meets the criteria, check the specific outcomes listed in the recording rules.
• Enter the case on the OSHA 300 Log and the 301 Incident Report within seven calendar days when it is recordable.
• Confirm whether the shop had 10 or fewer employees at all times during the last calendar year, and whether a written notice requires records.
• If you are an Ohio public employer, retain required records for five years at the establishment.

The trigger for logging a job injury is the moment you receive information that a recordable event has occurred. The federal rule sets a specific deadline for this action. This deadline applies to the entry of data on the log and the incident report. It does not depend on when the injury physically happened, but rather when you learned about it. If a technician reports a cut on Tuesday, the clock starts on Tuesday.

Not every workplace event requires this entry. The recording criteria page defines which outcomes make a case recordable. You must consider an injury or illness to meet the general recording criteria, and therefore to be recordable, if it results in any of the following: death, days away from work, restricted work or transfer to another job, medical treatment beyond first aid, or loss of consciousness, according to Legal Information Institute. If the outcome is a minor scrape that required only first aid, it does not meet these general recording criteria.

The seven-day window is a hard limit for the log entry. It is not a recommendation. It is the time frame specified in the federal rule for entering the data. You do not need to wait for a final diagnosis to start the clock. The clock starts when you receive information that a recordable injury or illness has occurred. If you receive that information on a Friday, you have until the following Friday to enter the data. If you receive it on a Monday, you have until the following Monday.

When a technician reports a hurt on a job, the clock for the injury log starts the moment you receive information that a recordable injury or illness has occurred. GovRegs states the same seven-day entry rule, according to GovRegs. This specific seven-day window applies to the entry of data on both the log and the incident report. The deadline is not based on when the injury happened, but on when you learned it was recordable. If a technician calls you on a Friday about a laceration, the seven calendar days begin on that Friday, not on the day the cut occurred.

The Washington State Legislature states the same requirement in its own regulatory text. (c) Enter each recordable injury or illness on the OSHA 300 Log and 301 Incident Report within seven calendar days of receiving information that a recordable injury or illness has occurred, according to Washington State Legislature. This aligns with the federal rule cited by GovRegs, confirming that the seven-day limit is a consistent standard for entering recordable cases. The phrase "receiving information" is the critical trigger. If a supervisor is told about a case on Monday, the seven-day count starts on Monday. If the information arrives later, the count starts later.

You must consider an injury or illness to meet the general recording criteria, and therefore to be recordable, if it results in any of the following: death, days away from work, restricted work or transfer to another job, medical treatment beyond first aid, or loss of consciousness, according to GovRegs. This list defines the specific outcomes that trigger the logging requirement under the general recording criteria.

When a case results in death, the recording action is distinct. You must record an injury or illness that results in death by entering a check mark on the OSHA 300 Log in the space for cases resulting in death, according to Legal Information Institute. The check mark is the specific entry required for fatal outcomes on the log form.

For cases involving days away from work, the counting method has a specific start point. This start date determines how many days are recorded in the days-away column.

The recording page names five specific outcomes that make a case recordable: * Death * Days away from work * Restricted work or transfer to another job * Medical treatment beyond first aid * Loss of consciousness

Each of these outcomes requires the case to be entered on the injury log. The death outcome requires a check mark in the designated space on the OSHA 300 Log. The days-away outcome requires counting to begin on the day after the injury or illness started. The other outcomes—restricted work, job transfer, medical treatment beyond first aid, and loss of consciousness—are listed as criteria that make the injury or illness recordable.

Keep the outcome description tied to the specific category named in the recording criteria. Do not mix the death check mark requirement with the days-away counting rule. Do not treat restricted work as the same as loss of consciousness.

If your company had 10 or fewer employees at all times during the last calendar year, you do not need to keep OSHA injury and illness records unless OSHA or the Bureau of Labor Statistics informs you in writing that you must keep records under § 1904.41 or § 1904.42, according to Legal Information Institute. This partial exemption applies to employers with 10 or fewer employees, as stated in the title of the regulation cited by Legal Information Institute. The same rule appears in the text provided by GovRegs, which notes that if you had no more than 10 employees at any time in the last calendar year, your company qualifies for the partial exemption for size, according to GovRegs. The exemption is not absolute; a written notice from OSHA or the Bureau of Labor Statistics can still require you to keep records, even if your shop had 10 or fewer employees throughout the previous year, according to Legal Information Institute.

Do not treat this federal size exemption as the same duty as the retention rules for public employers in Ohio. Rule 4167-6-01 of the Ohio Administrative Code states that all records and reports required under that chapter shall be retained by the public employer for five years at the establishment following the end of the year to which they relate, according to Ohio Laws. This five-year retention line applies specifically to public employers, not to private field-service shops, according to Ohio Laws. The same Ohio rule also requires that records be maintained on a calendar year basis, according to Ohio Laws.

The federal size exemption and the Ohio public-employer retention rule are distinct duties. Check whether your shop received a written notice from OSHA or the Bureau of Labor Statistics requiring you to keep records, as this notice overrides the size exemption, according to Legal Information Institute. If you are a public employer in Ohio, ensure your records are retained for five years at the establishment, according to Ohio Laws.

The table quotes regulatory lines on the entry deadline, the recordable outcomes, and the size exemption.

Verify which of these publishers applies to your specific jurisdiction before finalizing your log entry.

The OSHA 300 Log requires you to enter a one or two line description for each recordable injury or illness, according to Legal Information Institute. If your case qualifies as a “privacy concern case,” you may not enter the employee's name on the OSHA 300 Log, according to Legal Information Institute. The Washington State Legislature specifies that at the top of the OSHA 300 Log, you must enter the business information and enter a one or two line description for each recordable injury or illness, according to Washington State Legislature. The form itself is identified as OSHA 300, Log of Work-Related Injuries and Illnesses, according to Washington State Legislature.

Remember to enter information about your business at the top of the OSHA 300 Log before adding this line, according to Legal Information Institute. You must also summarize this information on the OSHA 300-A at the end of the year, according to Legal Information Institute. The Washington State Legislature reiterates the requirement to enter business information at the top of the log, according to Washington State Legislature.

A shop receives information on a Monday that a worker lost consciousness. The seven calendar days start that Monday. Loss of consciousness is recordable, so the shop enters a one or two line description. The shop had 10 employees all last calendar year and checks for a written notice. These figures are illustrative.

Write down the date you received information about the case. If the outcome is recordable, enter it on the OSHA 300 Log and the 301 Incident Report before seven calendar days pass. Before the next job, read Portable ladder rails: 3 feet above the landing and Lockout checks before equipment is opened: 6.

How many calendar days does the federal page allow to enter the case?

Seven calendar days from the day you receive the information, according to Legal Information Institute. This seven-day window begins when you receive the information, not when the injury happened.

What does the ten-employee sentence actually say?

The rule states that if your company had 10 or fewer employees at all times during the last calendar year, you do not need to keep OSHA injury and illness records unless OSHA or the Bureau of Labor Statistics informs you in writing that you must keep records under § 1904.41 or § 1904.42, according to Legal Information Institute. This exemption applies only if the company size was 10 or fewer for the entire previous calendar year.

Which outcomes does the recording page list?

The recording page lists death, days away from work, restricted work or transfer to another job, medical treatment beyond first aid, or loss of consciousness as outcomes that make an injury or illness recordable, according to Legal Information Institute. An injury or illness meets the general recording criteria if it results in any of these specific outcomes.

What does the Washington page say to put at the top of the log?

The Washington page instructs you to enter the business information at the top of the OSHA 300 Log and enter a one or two line description for each recordable injury or illness, according to Washington State Legislature. This requirement specifies the content for the header section of the log form.

Who does the Ohio five-year line apply to?

The Ohio administrative code states that all records and reports required under the chapter shall be retained by the public employer for five years at the establishment following the end of the year to which they relate, according to Ohio Laws. This retention rule applies specifically to public employers, not private field-service shops.